Privacy Policy

1Introduction

OC Form is a web-based form creation and data collection platform owned and operated by One Creative FZ LLC, a company registered in the United Arab Emirates.

We respect your privacy and are committed to protecting the personal information and confidential materials processed through our platform.

This Privacy Policy explains how OC Form collects, uses, stores, shares, and protects information when users create forms, respond to forms, or interact with our services.

This Privacy Policy applies to information processed through OC Form’s website, application, and hosted forms available at ocform.com and its subdomains, including app.ocform.com and go.ocform.com, and any other subdomains operated by OC Form.

2Information We Collect

Depending on how OC Form is used, we may collect and process the following categories of information:

Names, email addresses, telephone numbers, contact details, and other information voluntarily submitted through forms.

CVs, resumes, employment history, qualifications, photographs, portfolios, references, and other information submitted as part of job applications.

Company details, project descriptions, requests for proposals, quotations, client requirements, business correspondence, and supporting documents.

Survey responses, customer feedback, ratings, comments, preferences, and other information provided through online forms.

Files such as PDFs, images, presentations, spreadsheets, and other attachments submitted by respondents.

Information such as IP addresses, browser types, device details, access logs, and other technical data collected where necessary for functionality, security, and platform maintenance.

The specific information collected depends on the purpose and configuration of each form.

3How We Use Information

We collect and process information for legitimate purposes associated with OC Form and its services.

These purposes may include:

• Processing recruitment applications and employment inquiries.
• Reviewing project requests, proposals, and business opportunities.
• Managing customer feedback and surveys.
• Communicating with applicants, clients, and other respondents.
• Organizing and managing business records and submissions.
• Providing form creation, submission, and data management functionality.
• Supporting authorized third-party integrations.
• Maintaining platform security and improving functionality.
• Complying with applicable legal and regulatory requirements.

We process personal data where an appropriate legal basis exists, including consent where required by applicable law.

We do not sell personal information or submitted documents to third parties.

4Form Creators and Respondents

OC Form may be used by organizations or authorized users to create and manage forms.

Form Creators are responsible for determining what information their forms collect, the purposes for collecting it, and who is authorized to access the responses.

Respondents are individuals who complete or submit information through those forms.

When OC Form processes information on behalf of external form creators, those creators generally determine the purposes of processing, while OC Form processes the information according to their authorized instructions and applicable legal obligations.

When we create forms for our own business activities, we determine the purposes for which submitted information is collected and used.

Form creators are responsible for providing any additional privacy notices or obtaining any consent required for their particular forms.

5Confidentiality and Uploaded Documents

We understand that information submitted through OC Form may contain confidential business information, personal documents, or commercially sensitive materials.

We take reasonable measures to protect these materials and restrict access to authorized personnel or service providers who require access for legitimate purposes.

Submitted documents are not made publicly available by OC Form unless their disclosure is authorized by the relevant user or required by law.

We do not use confidential submissions for unrelated business activities without an appropriate legal basis or authorization.

6Data Storage and Hosting

OC Form uses cloud-based infrastructure and related technologies to operate its services.

Our platform utilizes Cloudflare for application hosting and infrastructure services, while GitHub is used for software development and source-code management.

Submitted information and uploaded documents may be processed or stored using the platform's configured cloud services and authorized integrations.

Data may be processed in locations outside the United Arab Emirates, depending on the infrastructure and third-party services involved.

We take reasonable measures to ensure that personal information is handled securely and that international data transfers comply with applicable legal requirements.

7Third-Party Integrations

OC Form supports or may support integrations with external services, including Google Drive, Google Sheets, Dropbox, Microsoft OneDrive and Excel, and similar platforms.

When an authorized user enables an integration, relevant form responses, uploaded files, or other selected information may be transferred to the connected service.

We access and transfer only the information required for the authorized integration to function.

Information stored or processed through connected third-party services may also be subject to their respective privacy policies and security practices.

Where OC Form connects to Google services, we access, use, store, and share Google user data only as necessary to provide the features authorized by the user.

Our use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including applicable Limited Use requirements.

We do not sell Google user data or use it for targeted advertising.

Users may revoke connected-service permissions through the relevant third-party account settings.

8Data Security

We implement reasonable technical and organizational measures designed to protect personal information and submitted documents.

These measures may include access restrictions, authentication controls, secure communications, and other safeguards appropriate to the platform.

Access to submitted information is restricted according to operational requirements and authorized permissions.

While we take reasonable precautions, no internet-based platform can guarantee absolute security.

9Information Sharing

We may share information only when necessary for legitimate purposes, including:

• Authorized personnel responsible for processing submissions.
• Service providers supporting hosting, storage, and platform operations.
• Third-party services connected through authorized integrations.
• Form creators or organizations responsible for collecting the information.
• Regulatory or legal authorities where disclosure is required by applicable law.

We do not sell personal information or disclose submitted documents to advertisers for their marketing purposes.

10Data Retention

We retain personal information, form responses, and uploaded documents for as long as reasonably necessary to fulfill the purposes for which they were collected.

Retention periods may vary depending on the nature of the information, operational requirements, contractual obligations, and applicable laws.

Information that is no longer required may be deleted, anonymized, or securely disposed of through periodic data reviews or appropriate administrative processes.

Certain information may be retained for longer periods where necessary to comply with legal obligations, resolve disputes, or protect legitimate rights.

Users may request deletion of their personal information, subject to applicable legal requirements and limitations.

11Your Privacy Rights

Subject to applicable data protection laws, individuals may have the right to:

• Request access to their personal information.
• Request correction of inaccurate or incomplete information.
• Request deletion of personal information.
• Withdraw consent where processing is based on consent.
• Request restrictions on certain processing activities.
• Object to certain uses of personal information.
• Request information about how their personal data is processed.

To exercise these rights, please contact us using the email address below.

We may need to verify your identity before processing a request.

Where information was collected by an external form creator, we may direct the request to the responsible organization or assist it in responding, as appropriate.

12Cookies and Technical Information

OC Form may use essential cookies or similar technologies necessary for authentication, security, session management, and platform functionality.

If additional analytics, advertising, or tracking technologies are introduced, we will update this Privacy Policy and provide any notices or choices required by applicable law.

13International Data Transfers

OC Form may use infrastructure and third-party services that process information outside the United Arab Emirates.

Where personal information is transferred internationally, we aim to ensure that appropriate safeguards and applicable legal requirements are followed.

14Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in OC Form, its features, data processing practices, or applicable laws.

The latest version will be published on the platform with an updated effective date.

Where required, we will provide additional notification or obtain consent before introducing materially different uses of personal information.

15Contact Us

For questions about this Privacy Policy, personal data requests, or concerns about information submitted through OC Form, please contact:

OC Form Support
support@ocform.com